Collect, verify, and continuously monitor client & supplier certificates in one unified workspace. AI generates custom forms in seconds, tracks perishable expiration milestones, and sends automated WhatsApp & email reminders before certificates lapse.
Every feature is purpose-built to eliminate manual chase emails, buried WhatsApp PDFs, and frantic auditor preparation.
Paste unformatted compliance policies or industry guidelines in plain English. FormGate generates structured schemas, document upload fields, and validation logic instantly.
Background workers track certificate expiration dates independently of browser sessions. Idempotent schedules dispatch reminders automatically before suppliers fall out of compliance.
Never reject an entire 15-document onboarding submission because one PDF is blurry. Reject only the flagged file with mandatory reviewer feedback and an instant re-upload link.
Suppliers, drivers, and external vendors hate creating passwords. High-entropy cryptographically hashed invitation tokens grant single-click upload access directly on mobile or desktop.
Server-side organization isolation enforces tenant verification on every query. Documents are stored privately with unpredictable UUID keys and accessed via short-lived HMAC tokens.
Every status change, certificate approval, rejection comment, and workflow publication is logged into immutable audit records. Export compliance records for ISO/SOC2 audits in 1 click.
Describe required certificates in plain English (e.g. CA Tax Audit, Logistics Fleet RC, Clinical Practitioner Licensing) and AI generates fields and validation automatically.
Get a shareable form link immediately. Share it on WhatsApp, email, or Slack. Vendors upload their certificates and dates without sign-up friction.
Inspect submissions in the review queue. FormGate monitors expiration dates in the background and sends automated 30, 7, and 1-day reminders automatically.
Test the live interactive review queue, inspect mock vendor certificates, and test 1-click partial rejection simulated for your organization.
No. FormGate uses secure, single-use cryptographically hashed token links. Vendors can open the link directly in any mobile or desktop browser, fill out details, upload certificates, and submit in seconds without password friction.
If an applicant uploads 6 valid documents and 1 expired or illegible file, you can reject only that specific document with a required reason. FormGate generates a targeted resubmission link where the vendor re-uploads just the requested file while previously approved documents remain locked and approved.
FormGate runs a background cron engine that scans all active documents against configurable reminder milestones (e.g. 30, 7, and 1-day thresholds). It dispatches notifications with deduplication keys, preventing double-sending while ensuring critical renewals are never missed.